Summary:

Transport is often a major source of emissions for businesses – whether it's in the form of business travel, freight or staff commuting to work.


Business travel

To monitor business travel you will need to collect data on modes and distances – this can be more challenging than it sounds as expense systems are often paper-based and forms record little relevant information. Simple changes to forms and processing can allow for more effective monitoring.

Some tried-and-tested approaches to reducing business travel emissions include:

• Institute a 'no fly' policy for domestic and some short haul destinations
• Promote tele- and video-conferencing by providing good alternatives
• Ban the use of private cars for business travel and providing super-efficient pool vehicles
• Allocate an annual emissions 'budget' to staff or departments
• Train staff in eco-driving

It's worth noting that although travelling by public transport can appear more costly, journeys by train and bus can be used productively if staff are provided with laptops and mobile internet connections. Additionally, the overhead cost of maintaining a fleet should be considered when making a fair comparison with public transport.


Commuting

Commuting is consistently found to be a very significant source of business emissions. Although not under the direct control of an employer, steps can be taken to encourage staff to shift from low-occupancy car travel to more sustainable modes. These include:

• Provide washing facilities and 'breakfast club' for walkers and cyclists
• Start a car sharing club
• Limit car parking spaces
• Provide a free shuttle services from large train or bus stations
• Promote government Cycle to Work Scheme for buying tax-free bicycles
• Enable home-working in warm months (i.e. avoid additional heating emissions at home!)
• If you move premises choose a site with good public transport links and cycle routes

All of these initiatives, policies and targets are best presented in a 'green travel plan'. An important part of a travel plan is to undertake a survey to assess the current situation and monitor any changes.


Freight

If you provide or procure logistics services these are likely to be a major source of emissions. Significant amounts of research have been commissioned in this area and the results are freely available through the Department for Transport Freight Best Practice scheme. Resources and case studies are available on issues such as:

• Fuel efficiency
• Training
• Equipment & systems
• Performance management
• Alternate modes e.g. rail and water
• Freight grants

Further resources:

• Energy Savings Trust – Green fleet advice and surveys
• Department for Transport – Green travel plans
• Department for Transport – Freight Best Practice